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1 Aug 2021 21:16:07 UTC
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USB stick out of package and left in overnight unattended and through the morning.
ARIZONA SECRETARY OF STATE
2019 ELECTIONS PROCEDURES MANUAL
Page | 98

In addition, the following security protocols apply to any memory stick or removable electronic
storage device used with the electronic voting system:
1. A stick or device must be purchased or received from a reliable source.
2. A stick or device shall be permanently identified with a unique serial number or identifier
when in use, and an inventory of all electronic media shall be created and maintained.
3. Electronic storage media shall be physically secured at all times. No physical access should
be given to any person unless the election officer in charge of the electronic storage media
specifically grants that person access. Secured locations must be provided for storing
electronic media when not in use, coding an election, creating the election media, and
transferring and installing the election media into the voting device.
4. No electronic storage media shall be left unattended or in an unsecured location once it has
been coded for an election. Where applicable, coded election media shall be immediately
loaded into the relevant voting device, sealed, logged, and made secure or must be placed
in a secured and controlled environment and inventoried.
5. A stick or device should generally not be used to transfer data between an internetconnected
system and a non-connected electronic voting system. Only when necessary to
import ballot language to the electronic voting system should such transfer occur, and in
those circumstances, the internet-connected system and stick or device shall be scanned
with updated antivirus software prior to transfer. In addition, the officer in charge of
elections shall consider and implement other appropriate security protocols for such data
transfers.
6. A stick or device used to transfer data to or from the electronic voting system should only
be used one time – to transfer data from one system to a second system and then securely
disposed of. When feasible, write-once memory cards or write-once disks should be used
instead of USB devices to transfer data to or from an electronic voting system to ensure a
“one-way, one-use policy” is self-enforced by the technology.
7. If the individual file to be transferred between systems was electronically received
(whether through download, by email, or any other electronic means), the individual file
must be scanned with antivirus software prior to being placed on the stick or device. If
any files were downloaded from an internet portal, the portal must be a secure portal for
data transmission purposes. Regardless of the method of receipt, however, individual files
should only be downloaded, transferred, or otherwise utilized if they were received by a
trusted third-party source.
8. If a stick or device was received by mail:
• The stick or device should only be accepted from a trusted, third-party source;

• The stick or device must be encrypted by the third-party source, and the password to
decrypt the stick or device may not be included with the mailing itself; and
• Upon receipt, the stick or device must be scanned with antivirus software prior to
opening or otherwise executing any file contained on the stick or device.
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